Johnson County STOP Underage Drinking Project By-Laws

ARTICLE I

ESTABLISHMENT 

The name of this organization shall be the Johnson County STOP Underage Drinking Project, Inc. (also referred to as "STOP, Inc.").   The Johnson County STOP Underage Drinking Project, Inc. was initially established as a Safe Communities initiative in June 1996 under the name of the Johnson County Traffic and Safety Council. 

Correspondence to the STOP, Inc. should be addressed to: 

Johnson County STOP Underage Drinking Project, Inc.

c/o Regional Prevention Center

1125 West Spruce Street

Olathe, KS  66061

Attn: Karen Leisner

Phone (913) 715-7880

Fax (913) 715-7881

The address and telephone number of STOP, Inc. may be changed by action of the Board whenever deemed necessary.

 ARTICLE II 

MISSION STATEMENT

Johnson County STOP Underage Drinking Project, Inc. is a collaborative effort of local agencies and organizations dedicated to reducing injury and death within our community.

 

PURPOSE STATEMENT

The Johnson County STOP Underage Drinking Project, Inc. in committed to providing youth, parents, and the community with factual data, education, prevention and intervention tools to reduce the incidence of underage drinking and related tragedies.

 

VISION

The vision of the Johnson County STOP Underage Drinking Project, Inc. is to create a safe, healthy community where youth make positive choices.

 ARTICLE III

COALITION MEMBERSHIP 

General Membership in the STOP, Inc. coalition is open to any individuals, public agencies, governmental entities, commercial businesses or not-for-profit groups who support the STOP, Inc. mission and vision. 

While there are no membership dues, members are expected to participate in any committees or projects of STOP, Inc. contribute funds, in-kind services, supplies, and other services as needed.  

ARTICLE IV

BOARD OF DIRECTORS 

The operation of the STOP, Inc. shall be under the direct control of the Board of Directors.  The Board of Directors shall consist of no fewer than three (3) members with a two-thirds (2/3) majority present to vote.  Board members will serve a two-year term.  Any Board Member may make a motion as detailed in parliamentary procedures for boards with fewer than 12 members. 

Standing and ad hoc committees for STOP, Inc. may be created to assist the Board in carrying out its mission and work. 

Nominations for Board membership and officer position will be conducted at the annual meeting.

Board Member Expectations:

 

1.    Support STOP, Inc.’s mission, vision, purpose, goals, policies, and programs while knowing its strengths and needs.

 

2.    Attendance at the Annual Meeting is mandatory. 

 

3.    Suggest possible nominees to the Board who can make significant contributions to the work of the Board and progress of STOP, Inc.

 

4.    Serve actively on committees.

 

5.    Attend activities and events sponsored by STOP, Inc. whenever possible.

 

6.    In the event a board position becomes vacant, an interim person will be appointed by the chairperson and the position will be filled at the following annual meeting.

 

Board Officer Responsibilities:

 

A.   Chairperson—The Chairperson shall develop agendas and provide meeting notices for the Board of Directors and coalition meetings and preside at such meetings.  The Chairperson may appoint special committees as needed for the operation of STOP, Inc.  In absence of the Chairperson, the Vice-Chairperson will assume the Chairperson’s responsibilities.  The Chairperson may also direct the Vice-Chairperson to assume responsibilities of any officer position as needed.

   

B.   Vice Chairperson—The Vice-Chairperson shall assist the Chairperson with overall operations of STOP, Inc.  In the absence of the Chairperson, the Vice-Chairperson will assume the Chairperson’s responsibilities.  In the absence of any officers, the Chairperson shall appoint the Vice-Chairperson to assume their responsibilities.

 

C.   Secretary—The Secretary is responsible for recording the minutes of all Board of Directors and coalition meetings. The Secretary shall also keep a record of all the minutes and meeting handouts to be forwarded to his/her successor.  The Secretary will maintain a record of attendance at Board of Director and coalitions meetings, as well as a membership roster and list of all special committees and members.  The Secretary will also send out meeting notices at the direction of the Chairperson.

 

D.   Treasurer—The Treasurer is responsible for managing all financial affairs and non-profit status of STOP, Inc.  The Treasurer will deposit all funds that are received by STOP, Inc. and disburse those funds as directed by the Board of Directors.  The Treasurer will provide a financial report at each Board meeting and a financial update at coalition meetings.  All records of the Treasurer will be available for inspection at each meeting and for auditing purposes.  

  

Officers will be elected at the annual meeting held in November.  Positions will be assumed January 1 for a term of two years. 

ARTICLE V

BOARD OF DIRECTORS MEETINGS 

STOP, Inc. shall conduct an annual meeting of the Board of Directors to be held in November within the jurisdiction of Johnson County, Kansas.  Additional meetings will be held as determined by the Board.  The date and location of such meetings will be announced prior to each meeting.

 ARTICLE VI

FISCAL MANAGEMENT

STOP, Inc. shall maintain a checking account at a financial institution within Johnson County, Kansas.  The Board Chairperson shall be notified of all financial transactions.  All funds received on behalf of STOP, Inc. shall be deposited in full in the appropriate accounts.  All expenditures will require two (2) signatures; one of which must be the Treasurer and/or Chairperson and one other authorized signer.

 

Any expenditure in excess of $500.00 shall be approved by the majority vote of the Board of Directors.  Voting procedures must be conducted in either written or verbal form and will be noted in the meeting minutes..   Expenditures, deposits and the balance of the account shall be published in the minutes. 

 

At the annual meeting, the Board of Directors will audit the financial information kept by the Treasurer.

 ARTICLE VII

CONFLICT OF INTEREST

STOP, Inc. shall never be operated for the purpose of carrying on a business for profit.  All funds received by STOP, Inc. shall be used to promote STOP, Inc. projects or for the direct operating costs of STOP, Inc. 

 

Members and officers of STOP, Inc. are prohibited from receiving corporation funds, assets, or compensation for personal gain.  When a member has an interest in a transaction being considered by the Board of Directors, the member should disclose the conflict before the Board takes action on the matter and abstain from discussing and voting on the topic.  No Board member may vote in any action that may reasonably be expected to financially benefit that member, or his or her professional organization. 

 

In the event that STOP, Inc. dissolves, all remaining funds after liabilities are paid, will be disbursed to organizations with goals consistent with STOP, Inc.'s mission statement as determined by a majority vote of the Board of Directors.

ARTICLE IX

NON-DESCRIMINATION

It shall be the policy and practice of STOP, Inc. and its members and officers to not discriminate in regard to all classifications of individuals in any way, in carrying out the purpose and mission of STOP, Inc., or otherwise.

 ARTICLE X

CONTRIBUTIONS/DONATIONS

STOP, Inc. welcomes individual, organizational and corporate contributions/donations to further the goals of STOP, Inc. in promoting various safety issues in the community. 

ARTICLE XI

AMENDMENTS TO BY-LAWS

By-laws shall be reviewed at least annually by the Board of Directors.  Proposed changes shall be submitted to the Chairperson in writing.   Proposed changes will be discussed and action taken by a majority Board vote. 

ARTICLE XII

BOARD MEMBER SIGNATURES 

These By-Laws have been adopted by a majority vote of the board membership present on September 11, 2008.

Back to Top